Is your Accounting Department a Dino-Snore?"
This Article:
Dealer News
/
Business Office
Five Ways to Implement Technology in Your Office
Technology is having a larger impact on
dealerships today than it has done so in the
past. Most of the time the accounting
department gets the short end of the
technology stick. If we look back over the
last ten to twenty years, chances are your
accounting department hasn’t seen as many
significant changes as the other areas in the
dealership.
Overstuffed filing cabinets, scruffy office chairs, clunky computers, unbearable printers – these were the nightmares of your office manager. Does it really make sense to have a 21st century showroom, service department, and website while the office stays stuck in the 1980s?
Since the accounting department isn’t customer-facing, dealers may not consider how technology could improve the department and the dealership. Often management think the change in the workplace is too slow and that the strategic benefits of new tools are over-looked. The attitude that technology is too difficult is out-dated, and that thinking will continue as long as you let it.
Overstuffed filing cabinets, scruffy office chairs, clunky computers, unbearable printers – these were the nightmares of your office manager. Does it really make sense to have a 21st century showroom, service department, and website while the office stays stuck in the 1980s?
Since the accounting department isn’t customer-facing, dealers may not consider how technology could improve the department and the dealership. Often management think the change in the workplace is too slow and that the strategic benefits of new tools are over-looked. The attitude that technology is too difficult is out-dated, and that thinking will continue as long as you let it.
Does it really make sense to have a
21st century showroom, service
department and website, while the office
stays stuck in the 1980s?
Technology is having a larger impact on
dealerships today than it has done so in the
past. Most of the time the accounting
department gets the short end of the
technology stick. If we look back over the
last ten to twenty years, chances are your
accounting department hasn’t seen as many
significant changes as the other areas in the
dealership.
Overstuffed filing cabinets, scruffy office chairs, clunky computers, unbearable printers – these were the nightmares of your office manager. Does it really make sense to have a 21st century showroom, service department, and website while the office stays stuck in the 1980s?
Since the accounting department isn’t customer-facing, dealers may not consider how technology could improve the department and the dealership. Often management think the change in the workplace is too slow and that the strategic benefits of new tools are over-looked. The attitude that technology is too difficult is out-dated, and that thinking will continue as long as you let it.
Overstuffed filing cabinets, scruffy office chairs, clunky computers, unbearable printers – these were the nightmares of your office manager. Does it really make sense to have a 21st century showroom, service department, and website while the office stays stuck in the 1980s?
Since the accounting department isn’t customer-facing, dealers may not consider how technology could improve the department and the dealership. Often management think the change in the workplace is too slow and that the strategic benefits of new tools are over-looked. The attitude that technology is too difficult is out-dated, and that thinking will continue as long as you let it.
Does it really make sense to have a
21st century showroom, service
department and website, while the office
stays stuck in the 1980s?
5 Ways to Update Your Accounting Department:
-
Implement a more efficient telephone
system:
Provide your staff with the ability to recognise who is calling and what they may need before answering each call. Your staff will waste less time finding information if they already have it at their fingertips.
-
Email vendors receivable statements,
job cards and parts invoices:
Give your vendors the ability to send invoices via email and pay them electronically. Using emails is much simpler than trying to print, mail, and track paper invoices and receipts.
-
Use an electronic filing system to
store documents for easy
access:
If you’re receiving invoices via email and paying them electronically, doesn’t it make sense to store receipts electronically as well? This will help your back-office become more organised and secure.
-
Use multiple monitors at workstations
for more efficiency:
With multiple screens your employees will be able to quickly reference what they need without having to leave the screen they are working on.
-
Use better reporting
tools:
Wouldn’t it be great if you didn’t have to gather information on a regular basis for management reports. By giving your management team the tools they need, they’re empowered to investigate and find answers themselves.
5 Ways to Update Your Accounting Department:
-
Implement a more efficient telephone
system:
Provide your staff with the ability to recognise who is calling and what they may need before answering each call. Your staff will waste less time finding information if they already have it at their fingertips.
-
Email vendors receivable statements,
job cards and parts invoices:
Give your vendors the ability to send invoices via email and pay them electronically. Using emails is much simpler than trying to print, mail, and track paper invoices and receipts.
-
Use an electronic filing system to
store documents for easy
access:
If you’re receiving invoices via email and paying them electronically, doesn’t it make sense to store receipts electronically as well? This will help your back-office become more organised and secure.
-
Use multiple monitors at workstations
for more efficiency:
With multiple screens your employees will be able to quickly reference what they need without having to leave the screen they are working on.
-
Use better reporting
tools:
Wouldn’t it be great if you didn’t have to gather information on a regular basis for management reports. By giving your management team the tools they need, they’re empowered to investigate and find answers themselves.
How can you be sure which technology is
right for your dealership?
Our advice would be to choose wisely and keep
it simple. You ultimately want a system that
is built to work together for a smooth
transition from one area of your dealership to
the next. The accounting department should
work hand-in-hand with other departments. It
also helps to remember, cheaper isn’t always
better. Do some research into what will work
best for you and your dealership.
If you’re already using our POWER DMS,
contact your Regional Solutions Specialist who
can ensure you are utilising the accounting
system to its full potential on their next
visit to your dealership.
How can you be sure which technology is
right for your dealership?
Our advice would be to choose wisely and keep
it simple. You ultimately want a system that
is built to work together for a smooth
transition from one area of your dealership to
the next. The accounting department should
work hand-in-hand with other departments. It
also helps to remember, cheaper isn’t always
better. Do some research into what will work
best for you and your dealership.
If you’re already using our POWER DMS,
contact your Regional Solutions Specialist who
can ensure you are utilising the accounting
system to its full potential on their next
visit to your dealership.
This Article:
Dealer News
/
Business Office